ROC Compliance Calendar

ROC Compliance Calendar

Use this free ROC compliance calendar for India private limited company annual filings MCA to track every key deadline in 2026. Enter your company’s incorporation date and financial year details to get a personalised filing schedule covering MGT-7, AOC-4, ADT-1, DIR-3 KYC, and more. Built by Legalxindia’s team of corporate compliance experts, this tool is designed for company directors, company secretaries, and compliance officers who can’t afford to miss a due date.

Table of Contents

1. About the ROC Compliance Calendar Tool
2. How to Use This ROC Compliance Calendar
3. Understanding Your Compliance Results
4. Mandatory Annual Filings for Private Limited Companies in 2026
5. LLP Annual Filings: Form 11 and Form 8
6. Penalties for Non-Compliance Under Companies Act 2013
7. Tips and Best Practices for Staying ROC Compliant
8. Why Use Legalxindia for ROC Compliance
9. Frequently Asked Questions

About the ROC Compliance Calendar Tool

Every registered company in India has a set of annual obligations under the Companies Act 2013. Miss one, and you’re looking at financial penalties, director disqualification, or worse. That’s where this tool comes in.

What This Tool Does

The ROC compliance calendar tool generates a filing timeline specific to your company type, whether it’s a private limited company or a Limited Liability Partnership (LLP). You enter a few basic details, and the tool outputs a complete due-date schedule for 2026, covering every mandatory MCA filing your company needs to complete.

Key outputs include:

• Due dates for MGT-7, AOC-4, ADT-1, and DIR-3 KYC
• LLP-specific due dates for Form 11 and Form 8
• Event-based filing reminders (board meetings, AGM deadlines)
• Penalty alerts for forms already past their due date
• A downloadable compliance checklist

Who Should Use It

This tool is built for three types of people. Company directors who want a simple, clear view of what’s due and when. Company secretaries who manage multiple clients and need a fast reference point. Compliance officers who want to flag risks before they become fines.

It also works well for startup founders who’ve just incorporated and aren’t yet familiar with the annual compliance cycle. Honestly, most first-time founders don’t realise how many forms are required each year until they get a notice. This tool fixes that problem early.

How to Use This ROC Compliance Calendar

The tool is built to be quick. You don’t need to be a chartered accountant to use it. Here’s how it works.

Step-by-Step Instructions

1. Select your company type– Choose from Private Limited Company, One Person Company (OPC), or LLP.
2. Enter your financial year end date– For most Indian companies, this is 31 March 2026.
3. Enter your AGM date or expected AGM date– The Annual General Meeting date is the anchor for several filing deadlines.
4. Enter your auditor appointment date– This determines your ADT-1 deadline.
5. Click “Generate Calendar”– The tool instantly produces your personalised 2026 ROC compliance schedule.

That’s it. Five inputs, one complete compliance calendar.

Example Inputs and Outputs

Say your private limited company has a financial year ending 31 March 2026 and holds its AGM on 30 September 2026. Here’s what the output would look like:

The tool colour-codes each row. Green means you’ve got time. Yellow means the deadline is within 30 days. Red means it’s overdue.

Understanding Your Compliance Results

Generating a calendar is only useful if you know what to do with it. Here’s how to read what the tool gives you.

What the Deadlines Mean

Each due date on the calendar is tied to a statutory requirement. Missing it doesn’t just mean paying a late fee. Some lapses trigger director disqualification under Section 164(2) of the Companies Act 2013. Others result in the company’s name being struck off the register.

Think about it: a ₹100 per day additional fee sounds small until you do the math over 300 days. That’s ₹30,000 just for one late filing. Multiply that across multiple forms, and you’re in serious trouble.

Green, Yellow, and Red Status Explained

The status indicators in the tool work like this:

• Green (More than 30 days away)– You’re on track. No immediate action needed, but schedule it.
• Yellow (Within 30 days)– Start preparing documents now. Don’t wait for the last week.
• Red (Overdue or within 7 days)– File immediately. Contact Legalxindia’s compliance team for urgent support.

Pro tip: Don’t treat yellow as “still fine.” Companies file late not because they forgot the deadline, but because they started preparing too late. Yellow is your signal to act.

A healthy compliance status means all your forms are green at all times. If your calendar shows more than two yellow items at once, your compliance process needs attention.

Mandatory Annual Filings for Private Limited Companies in 2026

Let’s go through each mandatory filing in detail. These apply to all private limited companies registered in India, regardless of turnover or number of employees.

MGT-7: Annual Return

MGT-7 is the annual return that every private limited company must file with the Registrar of Companies. It captures details about the company’s shareholders, directors, and share capital structure as at the close of the financial year.

Due date:Within 60 days of the AGM. For a company holding AGM on 30 September 2026, the due date falls on 29 November 2026.

Key details captured in MGT-7:

• Registered office address
• Principal business activities
• Details of holding, subsidiary, and associate companies
• Share capital and debenture details
• List of shareholders and their shareholding
• Details of directors and key managerial personnel

Late fee:₹100 per day beyond the due date. No maximum cap, which means this adds up fast.

Companies with a paid-up capital of ₹10 crore or more, or turnover of ₹50 crore or more, must have MGT-7 certified by a practising Company Secretary.

AOC-4: Financial Statements

AOC-4 is used to file the company’s financial statements with the MCA. This includes the balance sheet, profit and loss account, director’s report, auditor’s report, and any related schedules.

Due date:Within 30 days of the AGM. If the AGM is on 30 September 2026, AOC-4 is due by 29 October 2026.

Documents required for AOC-4:

• Audited balance sheet
• Statement of profit and loss
• Cash flow statement (for applicable companies)
• Director’s report
• Auditor’s report
• Board resolution approving financial statements

For companies required to file consolidated financial statements, there’s a separate AOC-4 XBRL filing requirement. The tool flags this automatically based on your company details.

ADT-1: Auditor Appointment

ADT-1 is filed to notify the ROC of an auditor’s appointment or re-appointment. Under Section 139 of the Companies Act 2013, every company must appoint a statutory auditor at its first AGM and file ADT-1 within 15 days of that appointment.

Due date:Within 15 days of the AGM. For an AGM on 30 September 2026, ADT-1 is due by 14 October 2026.

Auditor tenure matters here. Individual auditors can serve for a maximum of 5 consecutive years. Audit firms can serve for up to 10 years. If your auditor’s term is expiring in 2026, you’ll need to appoint a new one and file ADT-1 accordingly. The tool highlights this scenario when you enter the auditor’s appointment date.

DIR-3 KYC: Director KYC

Every director who holds a Director Identification Number (DIN) must complete DIR-3 KYC annually. This is a mandatory KYC process introduced by the MCA to maintain accurate director records on the national database.

Due date:30 September 2026 for all directors.

There are two ways to file it:

• DIR-3 KYC (Web-based):For directors whose details haven’t changed from the previous year. Faster to complete.
• DIR-3 KYC (Form-based):For directors with changes in mobile number, email ID, or address.

If a director misses the 30 September 2026 deadline, their DIN gets deactivated, and a deactivated DIN means the director can’t sign or file any company documents until the KYC is completed, along with a ₹5,000 late fee.

Real talk: DIR-3 KYC is one of the most commonly missed filings. It’s quick to do, but many directors assume someone else is handling it. Don’t assume. Check.

LLP Annual Filings: Form 11 and Form 8

LLPs have their own compliance schedule, separate from private limited companies. If your entity is registered as a Limited Liability Partnership, here’s what you need to know for 2026.

Form 11: LLP Annual Return

Form 11 is the annual return for LLPs. It contains details about the partners, their contributions, and any changes during the financial year. All LLPs must file Form 11, regardless of whether they carried out any business activity during the year.

Due date:30 May 2026 (within 60 days of the close of the financial year ending 31 March 2026).

Information required in Form 11:

• Total number of partners
• Total designated partners
• Details of partner contributions
• Summary of penalties imposed (if any)
• Whether the LLP had any business during the year

Late fee:₹100 per day from the due date. No upper limit on the penalty.

LLPs with a turnover exceeding ₹40 lakh or contribution exceeding ₹25 lakh must have Form 11 certified by a Company Secretary in practice.

Form 8: Statement of Account and Solvency

Form 8 is LLP’s equivalent of financial statements filing. It contains the statement of accounts and a declaration of solvency, signed by designated partners.

Due date:30 October 2026 (within 30 days of the end of six months from the financial year close).

Form 8 requires:

• Statement of assets and liabilities
• Statement of income and expenditure
• Declaration by designated partners that the LLP is solvent
• Auditor’s report (mandatory if turnover exceeds ₹40 lakh)

LLPs with a turnover above ₹40 lakh must get their accounts audited by a chartered accountant before filing Form 8. The tool prompts you to enter your LLP’s turnover so it can flag whether audit is mandatory for your entity.

Penalties for Non-Compliance Under Companies Act 2013

Here’s the part nobody likes to think about, but everyone needs to know.

Late Filing Fees

The MCA imposes additional fees for late filing of annual forms. These aren’t optional. They accrue automatically and must be paid before the form can be submitted.

For pricing and packages, please contact usfor a custom quote.

Additional Penalties for Directors

Late fees are just the start. Under the Companies Act 2013, directors can face more serious consequences for persistent non-compliance.

Under Section 164(2), a director is disqualified from being appointed as director of any company for 5 years if the company hasn’t filed annual returns or financial statements for 3 consecutive financial years. That’s a career-defining consequence for something that’s entirely avoidable.

Additional penalties include:

• Section 92 violation (MGT-7 default):Company fined ₹50,000 to ₹5,00,000. Officers in default fined ₹50,000 to ₹5,00,000.
• Section 137 violation (AOC-4 default):Company fined ₹1,000 per day of default, maximum ₹10,00,000. Officers fined ₹1,00,000.
• Strike-off proceedings:Under Section 248, the ROC can initiate proceedings to strike off a company’s name if annual filings are consistently missing.

Bottom line: compliance costs far less than non-compliance. Always.

Tips and Best Practices for Staying ROC Compliant

Staying compliant isn’t just about knowing the deadlines. It’s about having a system. Here are the practices that actually work.

• Set calendar reminders 45 days before each due date.Not 7 days. Forty-five. That gives you enough time to gather documents, get signatures, and deal with any surprises.
• Don’t wait for the AGM date to start preparing AOC-4 documents.Financial statements take time to audit and approve. Start the process at least 60 days before the AGM.
• Assign a single point of responsibility for DIR-3 KYC.Every director is personally responsible, but having one person (usually the company secretary) send reminders ensures nobody falls through the cracks.
• Keep your MCA21 login credentials updated.Many companies realise they can’t file because they’ve lost access to their account. Verify login details at the start of every financial year.
• Maintain a digital document repository.Auditor reports, board resolutions, shareholder registers – keep everything in one place so filing is quick when the time comes.
• Review your auditor’s tenure every year.Auditor rotation is mandatory, and companies often miss re-appointment deadlines because nobody tracked the auditor’s start date.
• Use Legalxindia’s compliance manager for ongoing monitoring.Rather than manually tracking dates, Legalxindia’s platform sends automatic alerts and assigns tasks to your team, so nothing gets missed across the year.

Pro tip: Don’t rely on one person in your organisation to know all the deadlines. Cross-train at least two people so that if your company secretary is on leave in September, someone else knows that DIR-3 KYC is due by the 30th.

Why Use Legalxindia for ROC Compliance

Legalxindia isn’t just a calendar tool. It’s a full compliance management platform that handles end-to-end ROC filings for private limited companies and LLPs across India.

Here’s what sets Legalxindia apart from a generic reminder tool or a local CA handling your filings informally:

Legalxindia’s compliance team has handled thousands of ROC filings across industries. The platform’s expertise comes from real-world experience managing annual filings for startups, family businesses, and growing mid-sized companies. Each filing is reviewed by a qualified professional before submission, so errors don’t slip through.

For directors managing multiple companies, Legalxindia’s multi-entity dashboard shows compliance status across all your entities in a single view. That’s a real time-saver when you’re a director in three companies and each one has its own deadlines.

Want to get started? Reach out to the Legalxindia team for a free compliance health check and a personalised 2026 filing schedule.

Frequently Asked Questions

1. How accurate is this ROC compliance calendar?

The calendar is based on the statutory timelines prescribed under the Companies Act 2013 and LLP Act 2008, as amended. Due dates are calculated from the inputs you provide, including your AGM date and financial year end. Keep in mind that MCA may extend certain deadlines through circulars, as it has done in past years. Legalxindia updates the tool whenever such extensions are announced, so always check the platform for the latest due dates.

2. What factors affect my filing deadlines?

Your AGM date is the biggest variable. Most annual filing deadlines for private limited companies are calculated from the AGM date. If your company hasn’t held its AGM by the statutory deadline (30 September 2026 for most companies), you’ll need to apply for an extension. Other factors include your auditor’s appointment date (for ADT-1) and your financial year end (for LLP forms).

3. How often should I check this calendar?

Check it at least once a month. Things change. Your AGM date might shift. A new director might be appointed, triggering additional filings. The MCA might issue an extension circular. Monthly checks take five minutes and can save you thousands in penalties.

4. What happens if a private limited company misses its MGT-7 deadline?

The company and its officers in default face a late fee of ₹100 per day from the missed deadline, with no upper cap. If the form remains unfiled for three consecutive years, directors become disqualified under Section 164(2). The company also risks strike-off proceedings under Section 248.

5. Is DIR-3 KYC required even if there are no changes in director details?

Yes. DIR-3 KYC must be filed annually by every director holding a DIN, even if no details have changed. Directors with no changes use the web-based DIR-3 KYC form, which takes just a few minutes to complete. The deadline for 2026 is 30 September 2026.

6. Does an LLP need to hold an AGM?

No. LLPs aren’t required to hold an Annual General Meeting. Their filing deadlines are based on the financial year end date rather than an AGM date. Form 11 is due by 30 May 2026, and Form 8 is due by 30 October 2026 for LLPs following a financial year ending 31 March 2026.

7. What is the penalty for not filing Form 8 for an LLP?

Late filing of Form 8 attracts an additional fee of ₹100 per day from the due date, with no upper cap. Designated partners may also face prosecution under the LLP Act for persistent non-compliance. If Form 8 remains unfiled for more than two financial years, the LLP risks being struck off the register by the Registrar.

8. Can a company get an extension for holding its AGM?

Yes. Under Section 96(2) of the Companies Act 2013, a company can apply to the Registrar of Companies for an extension of up to three months for holding its AGM. The application must be filed before the original deadline. Keep in mind, extensions aren’t guaranteed and should only be sought in genuine cases.

9. What is MSME-1 and does it apply to my company?

MSME-1 is a half-yearly return that companies must file if they have outstanding payments to MSME suppliers for more than 45 days. It’s due twice a year: 30 April 2026 for the October to March period, and 31 October 2026 for the April to September period. The ROC compliance calendar tool includes MSME-1 alerts based on your company profile.

10. How can Legalxindia help if I’ve already missed a filing deadline?

Legalxindia’s team handles late filings regularly. The process involves calculating the exact penalty due, preparing and uploading the form along with the required payment, and obtaining acknowledgment from the MCA. in cases where DIN has been deactivated due to missed DIR-3 KYC, the team manages the reactivation process including the ₹5,000 penalty payment. Reach out to Legalxindia for urgent filing support and a quote based on your specific situation.