Director removal reaches companies, and only companies. If your Pune business is a private limited company, a one person company or a section 8 company, a director leaving is an MCA event and Form DIR-12 follows it. If it is an LLP, a partnership firm or a proprietorship, it has no directors at all and nothing here applies. Inside the company set there are two routes that look alike and behave very differently: a director who resigns, and a director the members vote out under section 169 of the Companies Act 2013. Both finish at ROC Pune.
Does this apply to your company, and from which date does the clock start?
Applicability is the easy half. The date is where Pune companies slip.
For a resignation the clock starts on the date the resignation takes effect, which is the date named in the letter or the date the company received it, whichever is later. Not the date the board met. Not the date somebody remembered to tell the auditor. For a removal by the members it starts when the ordinary resolution is passed at the general meeting.
Two categories need a second look before you begin. A managing director or a whole time director can be voted off the board, but the employment contract behind that role is a separate document with its own notice terms. An independent director carries extra protection and a different approval route. Say which category you are dealing with on the first call, because it changes the paperwork and not only the timeline.
What do we need from you before the clock runs out?
Nothing exotic. What delays a Pune filing is almost always one missing signature or one expired certificate.
- The signed and dated resignation letter, or the member's special notice where the members are doing the removing
- The DIN of the outgoing director and the CIN of the company, both as they read on the MCA master data today
- A working digital signature certificate for a continuing director, tested before the board meeting rather than on the morning of the filing
- The notice, attendance and minutes of the board meeting or the general meeting that approved the change
- Your statutory register of directors, so that the register and the form say the same thing
- The registered office address you want on record, if the outgoing director's premises were being used for it
We read all of it before a word is drafted. A DIN that has fallen out of DIR-3 KYC compliance is a small problem on day one and an expensive one on day 29.
How fast must DIR-12 and DIR-11 follow the director's exit?
| Event | What is filed | Due date |
|---|---|---|
| Resignation takes effect | DIR-12 by the company | Within 30 days |
| Outgoing director records his own exit | DIR-11 by the director | Within 30 days of the resignation |
| Special notice reaches the company | Notice circulated to the members and to the director | At least 14 days before the general meeting |
| Ordinary resolution removing the director | DIR-12 by the company | Within 30 days of the meeting |
| Register of directors | The company's own record | On the date the change takes effect |
There is no Maharashtra extension of any of those dates and no separate Pune window. The calendar is national. Only the office reading the form is local.
What does a late or missed filing actually cost?
Lateness is an arithmetic problem, not a moral one. The additional fee climbs with the delay, and the exposure sits with the company and its officers rather than with the person who walked out.
| What slips | What follows | Who carries it |
|---|---|---|
| DIR-12 filed after the 30 day window | MCA adds an additional fee on top of the normal filing fee, and it grows the longer the form waits | The company |
| Section 172 default, where Chapter XI provides no penalty of its own | ₹50,000, and a further ₹500 for every day the failure continues | The company and every officer in default |
| Special notice or the right to be heard skipped | The resolution is open to challenge, and a Pune company defends that before the NCLT Mumbai Bench | The continuing board |
| Master data left showing the old director | Lenders, buyers and banks keep seeing a board that no longer exists | The company and the outgoing director |
The fee is rarely the real cost. The real cost is the term sheet that stalls in Hinjawadi because a buyer pulled your master data and found a director who left two quarters ago.
How do we get this from a board meeting to a filed form?
- A short call fixes the route, resignation or section 169, and pins the effective date before anything is drafted.
- We draft the board resolution, the notices and the representation papers that route needs, with the dates already filled in, and send them for signature.
- We validate the DIN, the DSC and the CIN against the MCA master data so the form does not bounce at upload.
- We file DIR-12, and DIR-11 where the outgoing director wants his own record, and send you the SRN the same day.
- We recheck the master data once ROC Pune has processed the form, update your register of directors and close the file.
Which Pune companies get caught by this?
- A SaaS founder at Hinjawadi whose second founder is leaving, where the board seat and the shareholding move on separate tracks and only one of them is a DIR-12
- A corporate services office on leased premises at Kharadi, where the registered office sits at the departing director's address and both changes have to be settled in the same fortnight
- A company that has just closed a round and is swapping one investor nominee for another, where the terms of the appointment decide the wording of the resolution
- A company in Baner with a director who stopped attending months ago, where the vacancy question and the removal question have to be answered in that order
Which office reads the form once it is filed?
The form goes up on the MCA portal from wherever you are sitting, and it is read at ROC Pune, because a registered office in Pune district is a ROC Pune matter.
One point worth knowing, because most pages get it wrong. S.O. 4850(E) dated 23 October 2025, commenced on 16 February 2026 by S.O. 6112(E), establishes ten registrars and hands 28 Maharashtra districts to three of them. The word Pune is absent from that instrument. Any district list published as this registrar's jurisdiction is somebody's arithmetic, not a notification. ROC Pune is the registrar for Pune and the districts around it. The February 2026 restructuring named districts only for ROC Mumbai-I, ROC Mumbai-II and ROC Nagpur; it left ROC Pune untouched, so a Pune company stays with ROC Pune exactly as before. We confirm the registrar for your specific address before filing.
Above the registrar sits Western Region Directorate II, at Navi Mumbai, which is the Regional Director for a company registered anywhere in Maharashtra other than the two Mumbai districts. If the removal itself is disputed, that is not a registrar matter at all. The published jurisdiction of the NCLT Mumbai Bench is the State of Maharashtra and the State of Goa, there is no bench at Pune, and a removed director who wants to fight the resolution files there.
One Maharashtra item goes unnoticed in the same week. A director carries profession tax enrolment, PTEC, in their own right at ₹2,500 a year under Schedule I, due by 31 March. Leaving one board does not close that enrolment while another Schedule I entry still catches the person. Pune has its own Profession Tax Office, one of six in Maharashtra, and that is where a cancellation gets argued rather than clicked.
Why bring a director exit to LegalX India?
Director removal is ₹1,499 and runs 5 to 7 days from the moment the signed papers reach us. That covers the drafting, the DIR-12, the DIR-11 where the outgoing director wants one, and the master data check afterwards. A contested section 169 removal takes longer, because the notice period before the general meeting is fixed by law, and we say so before you pay rather than after.
Our Pune office is at Yashwant Nagar, Near Bharatiya Samajseva, Yerwada, Pune 411006, and the CA and CS team handle the filing end to end. No visit is needed anywhere. Ask for a callback within 30 minutes if a deadline is close. For the law behind the two routes, read the national director removal guide.