Let your Private Limited Company's annual filings slide for one more year, or get AOC-4, MGT-7A and the statutory audit done properly before ROC Chennai notices the gap on its own. For a Chennai company with genuinely low activity, the second option is barely more work than the first, and it is the only one that keeps the company off the MCA's strike off list. This service is for companies that want the full cycle handled once, rather than chasing three different professionals every September.
Does annual compliance apply to your Chennai company this year?
If your company is registered as a Private Limited Company under the Companies Act 2013, annual compliance applies regardless of turnover, profit or how active the business actually was. A company incorporated partway through the year still files for its first, often shorter, financial year. A small or dormant company gets no exemption either. The only real variable is complexity: a company with one bank account and no GST registration moves through the cycle faster than one with multiple registrations, foreign shareholders or outstanding loans. We see this range every year, from a single founder company near Anna Nagar with one bank account to a multi state group with a registered office in Chennai and operations well beyond Tamil Nadu.
What has to be ready in your records before anyone can file?
Filing starts with your books, not with a form. You will need:
- Bank statements for the full financial year, reconciled against your accounting records.
- Details of all directors, including PAN, DIN and current address.
- Any resolutions passed during the year, such as a change in registered office or director appointment.
- Last year's filed AOC-4 and MGT-7A, or MGT-7, for reference if this is not your first cycle.
A company that gathers these early rarely finds itself rushing in September.
We also ask new clients for their GST registration certificate and any Tamil Nadu Shops and Establishments correspondence if it exists, since these often affect how quickly the audit can close. A founder working out of an Adyar office and a manufacturer near Ambattur hand over slightly different document sets, but the underlying checklist is the same.
What is the due date, and how is it counted?
The clock starts with your Annual General Meeting, which most Chennai companies hold on or before 30 September for a financial year ending 31 March. AOC-4 is then due within 30 days of that AGM, which typically lands around 30 October. MGT-7A follows within 60 days of the AGM, usually by late November. DIR-3 KYC runs on its own separate deadline of 30 September each year, tied to the calendar year rather than to your specific AGM date. Missing any one of these dates starts the additional fee clock immediately, with no grace period built in.
What does a late or missed filing actually cost?
The additional fee structure is the same for every company, and it adds up faster than most founders expect.
| Filing | Additional fee for delay |
|---|---|
| AOC-4 | ₹100 per day of default, no upper cap |
| MGT-7A | ₹100 per day of default, no upper cap |
| DIR-3 KYC | Flat fee once the deadline passes, plus DIN deactivation until filed |
| Repeated failure to file | Risk of the company being struck off the ROC Chennai register |
A company that is even 90 days late on both AOC-4 and MGT-7A is already looking at an additional fee well into five figures, on top of the professional fees for catching up. Directors also risk disqualification from holding a directorship in any company for up to 5 years if the pattern of non compliance continues across multiple years.
How does the filing run once you hand it over?
- We collect your financial records, director details and last year's filings.
- Your CA completes the statutory audit and prepares the financial statements.
- We file AOC-4, MGT-7A and DIR-3 KYC with ROC Chennai on the MCA V3 portal.
- You receive filing acknowledgments and a calendar for next year's deadlines.
Every form here is filed on the MCA V3 portal regardless of where in Tamil Nadu your registered office sits, and ROC Chennai's own territory has stayed unchanged since the October 2025 registrar restructuring left Tamil Nadu untouched.
Which Chennai companies get caught by this most often?
Two patterns come up repeatedly in our Chennai caseload.
- A small manufacturing company at the Ambattur Industrial Estate that treats annual compliance as an afterthought once production ramps up, then scrambles every September.
- A company registered under Tambaram City Municipal Corporation that assumes its ROC obligations differ because its civic body is not Greater Chennai Corporation, when in fact ROC Chennai filing works identically either way.
Both groups usually reach out to us only after a late fee notice has already arrived. A third pattern shows up too: a professional services company near Anna Nagar that grows past its first year, adds a second director, and only then realizes nobody assigned annual compliance to anyone in particular.
What happens after you hand LegalX India your Chennai Pvt Ltd compliance?
We run this cycle for companies from Ambattur to Tambaram every year, so a Chennai company's AOC-4 and MGT-7A are never our first attempt at the form. You get one dedicated CA and CS pair, a fixed starting price, and reminders that go out months before September rather than the week of.
Here is what that looks like in practice:
- One fixed starting price of ₹10,499, confirmed before we touch a single document.
- A single CA and CS pair who already know your filing history from last year onward.
- Reminders sent months ahead of the September and October deadlines, not the week they land.
- A direct answer on whether last year's filing actually reached ROC Chennai, checked against the MCA record.
Check your eligibility today if you are not certain your last filing actually went through.
our complete annual compliance guide for private limited companies in India