A Gurugram or Faridabad Private Limited company has a real choice every year. Pay a fixed fee to a CA and CS team to file AOC-4 and MGT-7 with ROC Haryana on time, or wait and let the ₹100 per day penalty per form run in the background until someone notices. The first option costs a known amount and closes the year cleanly. The second option compounds daily with no upper cap, and it eventually shows up when a bank or an investor asks for your MCA filing history. For a company on DLF Cyber City, Gurugram, or in the NIT Faridabad industrial belt, that comparison is not close.
Does Annual Compliance Apply to Your Gurugram or Faridabad Company This Year?
Every Private Limited Company registered in Haryana, including one on Sohna Road, Udyog Vihar or in Ballabgarh, must complete annual compliance regardless of turnover, profit or how much business it actually did. There is no exemption for a dormant looking company or one still pre revenue. A company incorporated partway through the year may get a longer first financial year. The same AOC-4, MGT-7 and statutory audit obligations still apply once that year closes, and ROC Haryana treats a first year filing the same way it treats every filing after.
What Records Need to Be Ready Before Anyone Files?
Before any filing starts, a Gurugram or Faridabad company needs a specific set of records ready.
- Certificate of Incorporation and PAN of the company
- Complete bank statements for the financial year
- A list of directors and shareholders with current details
- Any prior ROC filing acknowledgements and the last audit report
Without clean bank statements, the statutory audit stalls, and without a completed audit, AOC-4 cannot be filed with ROC Haryana at all. Getting these records together in May or June, well before the September AGM, is the single biggest thing a Gurugram founder can do to avoid a rushed filing later. A Faridabad manufacturer with inventory records to reconcile should start even earlier, since audit queries on stock valuation tend to take longer to close out.
What Deadline Does the AGM Set for AOC-4 and MGT-7?
The compliance calendar runs off the Annual General Meeting date, due on or before 30 September for a standard financial year ending 31 March.
- AOC-4, the financial statements filing, is due within 30 days of the AGM, typically by 30 October.
- MGT-7, the annual return, is due within 60 days of the AGM, typically by 29 November.
- DIR-3 KYC for every director is due by 30 September, the same date as the AGM itself.
- The statutory audit must be completed and signed off before the AGM, since AOC-4 cannot be filed without it.
A Gurugram company and a Faridabad company count these dates exactly the same way. Neither the Municipal Corporation of Gurugram nor the Municipal Corporation of Faridabad has any role in this ROC calendar.
What Does a Late or Missed Filing Actually Cost?
Missing any of these dates gets expensive fast, and the penalty accrues daily with no maximum cap under the Companies Act.
| Form | Purpose | Late Fee |
|---|---|---|
| AOC-4 | Financial statements filing | ₹100 per day of default |
| MGT-7 | Annual return filing | ₹100 per day of default |
| DIR-3 KYC | Director identity verification | ₹5,000 flat per director |
| ADT-1 | Auditor appointment filing | ₹100 per day of default |
Miss AOC-4 and MGT-7 together for 90 days and a Gurugram or Faridabad company is already looking at roughly ₹18,000 in penalties, on top of whatever the audit and filing fees cost. That number keeps climbing until the forms are filed, and it applies the same way regardless of company size, revenue, or how many directors sit on the board.
How Does LegalX India Handle Filing Once You Hand It Over?
Once you share your documents, here is the path LegalX India follows to take a Haryana company through its annual compliance:
- We collect your incorporation documents, financial records and director details.
- Our Chartered Accountant completes the statutory audit and prepares the financial statements.
- We file AOC-4 and MGT-7 with ROC Haryana at Chandigarh through the MCA V3 portal.
- We file DIR-3 KYC for each director and send you every acknowledgement and SRN.
ROC Haryana is a single office for the entire state, so a Gurugram company and a Faridabad company file through exactly the same registrar, with no separate arrangement for either city. Read our complete annual compliance guide for Private Limited Companies in India for the full national filing calendar beyond what applies specifically to Haryana.
Which Haryana Companies Get Caught by This Most Often?
Two kinds of Haryana companies show up in our compliance backlog cases more than any others.
- A manufacturing or industrial SME in the NIT Faridabad and Ballabgarh belt that assumed a quiet year meant no filing obligation, and then received a notice referencing months of accrued ₹100 per day penalties.
- A fast growing IT or SaaS company on DLF Cyber City, Gurugram, that raised a funding round and only then discovered an investor's due diligence team wanted two years of clean AOC-4 and MGT-7 filings before closing.
Both face the exact same Companies Act rule and the exact same ROC Haryana penalty structure, since the law itself does not vary by which of these two cities a company calls home.
How Reliable Is LegalX India for Pvt Ltd Compliance in Delhi NCR?
LegalX India runs Private Limited annual compliance for Haryana companies from our own Gurugram office at WeWork Forum, DLF Cyber City, Phase III, Sector 24, Gurugram, Haryana 122002. Our CA and CS team has filed AOC-4, MGT-7 and DIR-3 KYC for companies from Golf Course Road to the NIT Faridabad industrial belt. Every filing goes through MCA V3 with a clean audit trail attached. Pricing starts at ₹10,499 a year, and you can call +91 96356 85435 to get your specific AGM and filing dates confirmed before anything is due.