A company name change through the MCA applies to any private limited company, OPC or public company in Delhi NCR that wants a new name on its Certificate of Incorporation. It does not apply to a business that only wants a new brand or logo, since that needs no ROC filing at all. If your Certificate of Incorporation itself needs a different name, here is exactly how the process runs across Delhi NCR's three ROC offices.
Does a Company Name Change Apply to Your Company This Year?
This applies to any private limited company, OPC, or public company that wants its legal name changed on MCA records. It does not apply to LLPs, which use a different form for the same purpose. A Connaught Place based consulting firm rebranding after a merger needs this. So does a Sohna Road retail business dropping an old family name from its registration.
If your objects clause or capital is also changing, you may need an MOA amendment alongside the name change, not instead of it. Talk to us before you file if more than one clause is moving at once.
Which Documents Do You Need Ready Before RUN and INC-24?
Before we file anything, we need your preferred new name plus a backup option. RUN can reject a name that reads too close to an existing one. We also need your current MOA, AOA, and shareholder list, since the special resolution needs at least 75 percent approval. A valid Digital Signature Certificate for an authorised director rounds out the list.
Companies near Connaught Place or on Golf Course Road in Gurugram should keep their registered office proof current too. That address decides which registrar eventually reviews your INC-24.
A few documents get overlooked more often than others, so we ask for these upfront:
- Current MOA and AOA, plus your latest annual return
- List of shareholders with their exact shareholding percentage
- Board resolution proposing the name change
- Digital Signature Certificate of at least one authorised director
Having these ready before the first call usually saves a full week off the timeline.
How Long Do You Actually Have to File INC-24?
There is no fixed external deadline to start a name change, but once you commit, timing matters. A RUN approval stays valid for 20 days. If INC-24 is not filed within that window, the reservation lapses and you start again from scratch.
Once the special resolution is passed, most companies file INC-24 within days rather than weeks. The reserved name is the ticking clock here, not the resolution itself. A Connaught Place professional services firm that waits until week three of its RUN approval to hold the shareholder meeting is cutting things closer than it needs to. A Gurugram company that books its EGM in the first week almost always files INC-24 with days to spare.
What Does a Delayed Name Change Filing Cost You?
Miss the RUN window, and the whole name reservation lapses. Here is what typically happens depending on how the timing slips.
| What Went Sideways | What That Usually Means |
|---|---|
| The 20 day RUN window lapses | Start over with a fresh RUN fee and a fresh availability check |
| INC-24 filed after the special resolution window | An additional ROC fee lands on the delayed filing |
| INC-24 comes back for missing attachments | Extra days lost answering ROC queries |
| GST, PAN and bank updates left for later | Records keep showing the old name until you circle back |
None of these are large sums on their own, but together they can turn a two week process into a two month one. LegalX India tracks every internal deadline so your reserved name never lapses on our watch.
What Happens After You Send Us Your Documents?
- We file RUN with your preferred name and a backup, and confirm your registrar: ROC Delhi-I or ROC Delhi-II for a Delhi company, depending on the district, or ROC Haryana at Chandigarh for a Gurugram company.
- We draft the board resolution and the EGM notice for shareholder approval.
- We prepare the special resolution and file INC-24 once at least 75 percent of votes cast approve the change.
- We track the SRN until the registrar issues your amended Certificate of Incorporation.
The forms are identical either way. Only the registrar reading them changes.
Which Delhi NCR Businesses Ask for This the Most?
We see this most often from two kinds of clients.
- A Sohna Road retail or commercial establishment owner rebranding after taking over a family business, and wanting the registered name to match the shopfront.
- A Connaught Place based consulting or professional services firm changing its name after a merger or a trademark dispute with another registered company.
- A Gurugram professional services firm on Golf Course Road occasionally needs this after bringing on a new named partner.
Whether your company sits in Delhi or in Haryana, RUN and INC-24 work identically. Only the registrar approving the final filing, ROC Delhi-I, ROC Delhi-II or ROC Haryana, changes with your address. A merger driven name change tends to be the most document heavy version of this, since both the surviving entity's board and the outgoing entity's records need to line up before ROC will approve anything.
Why Should Delhi NCR Companies Pick LegalX India?
LegalX India has filed name changes for companies from Connaught Place to Sohna Road, and we know which registrar reviews your specific filing before we start. Our CA and CS team checks name availability, drafts every resolution, and files INC-24 on the MCA V3 portal without missing the 20 day RUN window. We also hand you a short checklist for GST, PAN and bank updates once the new Certificate of Incorporation arrives, so nothing falls through after the ROC approval itself.
Call us at +91 96356 85435 for a free consultation, or visit our WeWork Forum, DLF Cyber City, Phase III, Sector 24, Gurugram, Haryana 122002 office. For the complete national process, read company name change in India explained.