Annual ROC filing applies to almost every registered company in Delhi NCR, but the details are not identical for every entity. A consulting firm registered near Connaught Place owes AOC-4 and MGT-7 exactly like a retail business on Sohna Road in Gurugram, Haryana. A small company or a dormant one, however, gets a lighter form and a marginally different reading of the same clock. Work out which bucket your company sits in first, and the rest of this page tells you exactly what happens next.
Does annual ROC filing apply to your company this year?
Every company incorporated under the Companies Act, 2013 must file two forms every year, regardless of turnover. AOC-4 covers your financial statements, and MGT-7, or the simplified MGT-7A for small companies and One Person Companies, covers your annual return. It makes no difference whether your registered office sits in Delhi or in Gurugram, Haryana, and it makes no difference if the company had zero transactions all year. A dormant company still owes both forms, and treating a quiet year as a reason to skip filing is one of the most common ways Delhi NCR companies end up paying a penalty they never had to.
What records do you need ready before you file?
AOC-4 needs an audited balance sheet, the profit and loss account, the auditor's report, and the board's report signed off by your directors. MGT-7 needs a current shareholder list, director details including each DIN, and a note on any change in directors or shareholding during the year. Get these ready before you approach anyone for filing.
- Audited balance sheet and profit and loss account
- Auditor's report and board's report
- Shareholder list and director DIN details
- A valid Digital Signature Certificate for at least one director
Companies with a registered office in Connaught Place and companies with a registered office in DLF Cyber City, Gurugram, need the identical document set. Only the registrar receiving the filing changes. Gathering these records at least two weeks before your AGM gives your CA enough runway to flag a missing signature or an unreconciled ledger entry before it becomes a last minute scramble.
When exactly do AOC-4 and MGT-7 fall due?
The clock starts at your Annual General Meeting, not at your financial year end. AOC-4 is due within 30 days of the AGM, and MGT-7 or MGT-7A is due within 60 days of the same AGM. A company with a March 31 year end that holds its AGM by September 30 lands its AOC-4 deadline around October 30 and its MGT-7 deadline around November 29. Miss either date and the additional fee begins accruing from the very next day, with no grace period built in.
What does a late or missed ROC filing actually cost?
The additional fee scales sharply the longer a company waits, and it applies per form, not per company.
| Delay Period | Additional Fee |
|---|---|
| Up to 30 days | 2 times the normal fee |
| 31 to 60 days | 4 times the normal fee |
| 61 to 90 days | 6 times the normal fee |
| 91 to 180 days | 10 times the normal fee |
| Beyond 180 days | 12 times the normal fee |
Beyond the additional fee itself, directors of a company that keeps skipping annual ROC filing can be disqualified under Section 164 of the Companies Act for five years. That disqualification travels with the director personally, not just with the one company that missed its filing, and it follows them into any other board they sit on.
What happens after you send us your financials?
- Share your financials, AGM date, and director details with our team.
- A Chartered Accountant reviews the numbers and prepares AOC-4 and MGT-7 or MGT-7A.
- You review the prepared forms and approve them before anything reaches the MCA.
- We file both forms on the MCA V3 portal and send you the acknowledgment.
- Your company's record updates with the correct registrar, whether that is ROC Delhi-I, ROC Delhi-II, or ROC Haryana at Chandigarh, depending on where your registered office sits.
Does your company's state code or Regional Directorate change anything?
A Delhi company's CIN reads DL and a Haryana company's reads HR, a marker that follows the company onto every certificate it ever picks up from either registrar. Delhi's Regional Director sits at Northern Region Directorate I, headquartered in Delhi itself. A Gurugram company answers instead to a Chandigarh based bench, Northern Region Directorate II, whose jurisdiction stretches across Punjab, Himachal Pradesh and Uttarakhand as well, plus three Union Territories on top of Haryana. None of this changes which forms you file or when, but it does explain why a Gurugram company's escalation route, on the rare occasion one is needed, runs to Chandigarh rather than to Delhi.
Which Delhi NCR companies get caught out by ROC filing most often?
- Retail and commercial establishment owners on Sohna Road in Gurugram, Haryana, often run lean back offices without a dedicated compliance team, so the AGM date slips past before anyone notices the ROC Haryana window has opened.
- Professional services and consulting founders near Connaught Place frequently assume their auditor is tracking the AOC-4 and MGT-7 dates, when the filing responsibility legally sits with the company's own directors.
Whether your registered office falls under ROC Delhi-I, ROC Delhi-II, or ROC Haryana at Chandigarh, the underlying rule never changes. The due dates, the additional fee table, and the five year director disqualification all apply identically, no matter which registrar holds your file, and no matter which of Delhi or Haryana you registered in.
Why choose LegalX India for annual ROC filing in Delhi NCR?
LegalX India has filed for 15,000+ companies across India, earning a 4.8 rating for getting AOC-4 and MGT-7 right the first time. Our CA and CS team works out of WeWork Forum, DLF Cyber City, Phase III, Sector 24, Gurugram, Haryana 122002. Our address has no bearing on your registrar; that is settled purely by where your own company sits, Delhi or Haryana. Read our complete annual ROC filing guide for India for the full national process, form by form. Reach out and a CA calls you back within 30 minutes, then we take the filing from there for ₹10,499, in 7 to 10 days. You get one point of contact from the first document upload through the final MCA acknowledgment, so nothing gets lost between a consultant, an auditor, and a filing agent.