Since 16 February 2026, annual ROC filing in Mumbai starts with a question most guides never ask: which registrar is yours? MCA notification S.O. 4850(E) dated 23 October 2025, brought into force by S.O. 6112(E), split company jurisdiction across the region in two. A registered office in Mumbai City or Mumbai Suburban district now answers to ROC Mumbai-I. An office anywhere else in the belt, from Thane out to Panvel, answers to ROC Mumbai-II at Navi Mumbai.
None of this changes where you upload. AOC-4 and MGT-7 travel through the MCA V3 portal, and no counter visit is ever needed. What the split changes is who reads your filing, who signs notices, and who acts when a company goes quiet. LegalX India settles the jurisdiction question first, then prepares, certifies and files both annual forms for ₹10,499, usually inside 7 to 10 days.
What is due this year, and by when?
Everything hangs off one date: the annual general meeting. For a March year end the meeting must happen by 30 September, and both filings count forward from the date you actually held it. Hold the AGM late and every window after it is already compromised.
| Filing | Covers | Window |
|---|---|---|
| Annual general meeting | Every company past its first year | By 30 September |
| AOC-4 with accounts and reports | All companies | 30 days from the AGM date |
| MGT-7 annual return | Private and public limited companies | 60 days from the AGM date |
| MGT-7A simplified return | Small companies and one person companies | 60 days from the AGM date |
We open every engagement by fixing the AGM date, then working the two windows backward into a calendar you can see. October and November look far away in June. They are not, and companies that treat the meeting as a formality in September are the ones paying additional fees in December.
Which of the two registrars reads your filing?
The test is short. Greater Mumbai, meaning the BMC area, is exactly the two districts of Mumbai City and Mumbai Suburban, and companies registered there file with ROC Mumbai-I. Everything else goes to ROC Mumbai-II at Navi Mumbai, which holds eight districts: Thane, Palghar, Raigad, Nashik, Dhule, Jalgaon, Nandurbar and Aurangabad, now renamed Chhatrapati Sambhajinagar.
Older guides still describe a single ROC because that is what existed for decades. Annual working papers prepared on that assumption name the wrong registrar, and queries then take longer to resolve than they should. The CIN does not move with the split: a company incorporated anywhere in Maharashtra keeps MH as its state code.
One situation needs real care: a registered office move that crosses the new line, say Mulund to Thane. That is now a move between registrars, and it needs a special resolution plus Regional Director confirmation on Form INC-23, where the same shift once needed only Form INC-22. We check for boundary crossings before the season starts, not after a form bounces.
What does a missed filing actually cost?
The fee machinery does the early damage. Every unfiled form keeps attracting additional government fees until the day it reaches the registrar, and a quiet year with no revenue switches nothing off. The slab arithmetic is national and sits in our complete annual ROC filing guide for India. The local view is about what each stage of default means, and who acts on it.
| Stage of default | What follows |
|---|---|
| Deadline passes with forms unfiled | Additional fees start accruing on each form and grow until you file |
| Default runs across consecutive years | Your jurisdictional registrar can open suo motu strike off proceedings |
| Directors stay on a defaulting board | Disqualification exposure that follows them into every other company they serve |
| Struck off the register | Restoration runs through the NCLT Mumbai Bench and costs far more than filing ever did |
Two distinctions matter here. Voluntary closure is a different road: since 1 May 2023 an STK-2 application goes centrally to the Registrar, C-PACE, so letting filings lapse is never a shortcut to shutting down. Strike off for non filing, though, remains a local act, which is exactly why it matters whether Mumbai-I or Mumbai-II holds your file.
Which companies here get bitten hardest?
Four patterns come up again and again in our files:
- Restaurant and retail brands running outlets through one private limited company, like the Bandra West operators we file for. The festive quarter swallows October and November, exactly when both windows close. FSSAI renewals get attention because an inspector might walk in; ROC forms slip because nobody does.
- SaaS founders in Powai heading into a funding round, where one late fee receipt on the MCA record cools a due diligence conversation.
- Family owned trading companies around Kalbadevi where the person who always handled the forms has retired, and nobody has logged into the V3 portal since.
- Companies that shifted their registered office toward Thane or Navi Mumbai and assume the registrar watching their file never changed.
How do we run the filing from our side?
- Scope call: an expert calls you back within 30 minutes, confirms your company class, AGM position and registrar, and puts the scope in writing.
- Document collection: you upload audited accounts, the auditor's report and registers against a checklist tuned to your company type.
- Preparation and certification: a CA and CS team drafts AOC-4 and MGT-7 or MGT-7A and ties every figure back to the signed audit.
- Director review: your directors see the finished forms, DSC validity gets confirmed, and nothing moves without recorded approval.
- Filing on MCA V3: both forms go in under your registrar, and acknowledgments reach you the day they generate.
What do we need from you?
The list is shorter than most companies expect:
- Audited financial statements with the auditor's report and notes
- Board report inputs: meetings held, and changes among directors or shareholders during the year
- Registers of members and directors, or access to whoever keeps them
- One director's valid DSC, which we can arrange fresh in 1 to 2 days if yours has expired
- The district on your registered office address, so the Mumbai-I or Mumbai-II question closes on day one
Filing season is also when the Maharashtra layer surfaces. The company's own PTEC, a flat ₹2,500 a year, and each director's personal PTEC sit on their own calendar, and we flag both while your registers are open in front of us.
Why LegalX India for annual ROC work in Mumbai?
We are a CA and CS led team, 50+ experts, that has run MCA and Maharashtra state compliance side by side for more than 10 years. Clients rate the work 4.8 on Google across 2,500+ reviews, and most of that praise mentions deadlines quietly met rather than rescues.
The whole engagement is online, priced at ₹10,499, with the timeline held at 7 to 10 days once documents are complete. If you would rather sit across a table, our office is at Second Floor, Haware Fantasia Business Park, Sector 30A, Vashi, Navi Mumbai 400703, phone +91 96356 85435. One caution we repeat on purpose: our address never decides your registrar. Your registered office district does, and we file accordingly.
Start with your AGM date. Share it this week and both acknowledgments can be in your inbox well before either window closes.