A Board Meeting is a formal gathering of the Board of Directors of a company to discuss, deliberate, and make decisions on various matters related to the company's operations, strategy, and governance.
Legal Requirements
RequirementDetails Minimum Meetings4 meetings per year for companies; 2 for small/OPC Gap Between MeetingsNot more than 120 days Notice Period7 days (can be shorter with consent) Quorum1/3rd of total directors or 2, whichever is higher MinutesMust be recorded within 30 days
Matters Requiring Board Approval
- Authorization of loans, investments, and guarantees
- Approval of financial statements and reports
- Appointment of key managerial personnel
- Issue of securities and allotment of shares
- Declaration of interim dividends
- Related party transactions approval
Video Conferencing
Directors can participate through video conferencing, except for matters that require physical presence (like approval of annual financial statements, board report, etc.).