The clock starts the day your shareholders vote. From that date a Mumbai company has 30 days to put e-form SH-7 on record, and a late filing costs more with every week the delay stretches. We see the damage most often in funding season: a term sheet agreed, an allotment scheduled, and a capital ceiling that nobody raised in time. LegalX India runs the entire increase for ₹1,999 in professional fees, from the first board note to the day the raised ceiling shows against your CIN. This page covers the local side of the filing; increase authorized capital in India explained covers the national mechanics.
What must be filed, and by when?
Two forms carry the increase, and both run on a 30 day clock from the shareholder meeting. SH-7 carries the new ceiling and the amended capital clause of the memorandum. MGT-14 follows where the resolution passed was a special one. Neither requires a visit to any office; both travel through the MCA V3 portal and reach your registrar electronically. The table below is the shape of the risk as we see it on real files.
| Filing or action | Window | If it slips |
|---|---|---|
| E-form SH-7 with the new ceiling | 30 days from the resolution | Additional government fees that grow with the delay |
| MGT-14 for a special resolution | 30 days from the same meeting | The resolution sits unregistered and diligence teams notice |
| Allotment of the new shares | Only after the raised ceiling is on record | Shares above the ceiling invite penalties and unwind risk |
| PAS-3 for the allotment that follows | Its own window after the allotment | The earlier delay compounds into the next filing |
The deadlines are national. What Mumbai adds is a stamp duty layer that belongs to Maharashtra and a registrar question that changed completely in 2026.
Which registrar reads your SH-7, Mumbai-I or Mumbai-II?
An MCA notification in force from 16 February 2026 split the old single Mumbai registrar into two offices. The test is simple. A registered office in Mumbai City or Mumbai Suburban, the two districts that make up Greater Mumbai, files with ROC Mumbai-I at Mumbai. A registered office anywhere else in the former jurisdiction answers to ROC Mumbai-II at Navi Mumbai, which holds the eight districts of Thane, Palghar, Raigad, Nashik, Dhule, Jalgaon, Nandurbar and Chhatrapati Sambhajinagar.
So a software company in Powai and a trading house in Kalbadevi both answer to Mumbai-I, while a company registered in Thane, Panvel or Vashi answers to Mumbai-II. Most older guides still describe a single registrar for the whole region, and an SH-7 prepared on that assumption is addressed to an office that no longer holds the file. Your CIN does not change either way. It keeps the MH state code it was issued with, and only the capital figure on your master data moves.
What does missing the window actually cost?
None of this is theoretical. The additional government fee on a late SH-7 grows with the length of the delay, and unlike a professional fee it cannot be negotiated down. The larger bill is usually commercial rather than statutory:
- An investor whose lawyers find the ceiling unraised will pause the wire, and a pause in a live round has a way of turning into a renegotiation.
- Shares allotted above the authorized ceiling are a defect that follows the company into every future diligence, and unwinding them costs far more than filing on time ever would.
- A late MGT-14 sits on the public record with its delay visible, which reads poorly beside an otherwise clean filing history.
- Credit teams at Mumbai banks read MCA master data before sanctioning limits, and a capital structure that disagrees with the filings invites questions you do not want midway through an application.
Which Mumbai companies feel the ceiling first?
The Powai startup belt supplies our most urgent instructions. A SaaS founder signing a priced seed round needs headroom for the investor allotment and an ESOP pool at the same time, and the ceiling chosen casually at incorporation covers neither. The increase then has to clear before the round can close, which is why these files arrive marked urgent and why we sequence them first.
Consumer brands feel it next. A restaurant and retail brand owner in Bandra West bringing a franchise investor onto the cap table found her paid up capital already brushing the ceiling, a discovery made during diligence rather than before it. Loan conversions round out the pattern: a services firm in Lower Parel turning a director loan into equity needs the ceiling moved before a single share can be issued, and the lender usually wants a date in writing.
How we run the filing from our side
Every engagement follows the same sequence, and you can hold us to it.
- We confirm your registered office district, and with it your registrar, ROC Mumbai-I or ROC Mumbai-II, then pull your memorandum and master data for review.
- We agree the target ceiling with you, sized for the allotments you actually foresee rather than the bare minimum that solves this month.
- We draft the board resolution, the meeting notice and the shareholder resolution, and send them over ready for signature.
- We compute the Maharashtra stamp duty on your increase before execution. The figure depends on your numbers, so we put it in writing instead of estimating.
- We file SH-7, with MGT-14 where a special resolution was passed, on MCA V3 inside the 30 day window and track the form until approval.
- We hand over the approved forms, the amended memorandum and a master data extract showing the raised ceiling.
Most engagements close in 10 to 15 working days from documents in hand. Registrar processing time is the one variable we chase daily but cannot promise, and we tell you honestly where a file stands whenever you ask.
What do we need from you before filing?
The list is short, and nothing on it should take you more than a day to gather.
- Your CIN, so we can pull the master data and confirm which registrar holds your file.
- The current memorandum, because the capital clause we amend must match the version on record.
- The shareholder list with holdings, which feeds the meeting papers.
- The ceiling you want to reach, or the funding plan you would like us to size it against.
- A director's DSC in working order; if it has lapsed, we arrange a fresh one alongside the main job.
Why LegalX India in Mumbai?
Because this filing punishes small errors, and we have built a process that stops making them. Our CA and CS team has spent 10+ years inside MCA work and serves 15,000+ customers across India. Clients rate that work 4.8 on Google across 2,500+ reviews. The fee is ₹1,999, put in writing before you commit, and the Maharashtra stamp duty working comes with it rather than after it.
The engagement runs entirely online from start to finish. If you would rather talk something through across a table, our office at Haware Fantasia Business Park in Vashi, Navi Mumbai is open to you, though your registrar is decided by your registered office and never by ours. Share your CIN and the ceiling you need, and the jurisdiction check plus a written quote come back within one working day.